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Privacy Policy for PromptMan.dev

Last updated: November 30, 2025

PromptMan.dev ("we", "our", "us") provides infrastructure for managing, versioning, and delivering prompts to AI applications. This Privacy Policy explains how we collect, use, and protect personal data when you use our website, dashboard, APIs, and related services ("Services").

If you do not agree with this Privacy Policy, do not use our Services.

1. Data We Collect

We collect only the data we need to operate PromptMan.dev.

1.1 Account Information

  • Name
  • Email address
  • Authentication information (hashed passwords or identity provider tokens)
  • Workspace membership / roles

1.2 Prompt & Workspace Data

We store:

  • Prompts, versions, metadata
  • App/workspace configuration
  • Environment information (dev / staging / prod)

We do NOT train any AI models on your prompts or your prompt content.

1.3 Runtime Usage Data

When your application fetches prompts via our Runtime API, we store minimal operational metadata:

  • Workspace ID
  • App ID
  • Prompt key
  • Prompt version ID
  • Timestamp
  • Success/failure status
  • Basic error codes
  • Resolution latency
  • Cache hit/miss

We do not log LLM inputs, model outputs, or user end-user content.

1.4 Technical Data

  • IP addresses (for security/logging)
  • Browser or SDK version
  • Basic device information
  • Cookies necessary for login sessions

We do not use advertising or tracking cookies.

2. How We Use Your Data

We use your data strictly to provide and improve our Services:

  • Authenticate users
  • Manage workspaces, apps, prompts, and versions
  • Deliver prompts to your application at runtime
  • Provide logs and usage statistics
  • Detect misuse, errors, or outages
  • Maintain security and prevent fraud
  • Send operational updates (billing, security, account notices)

We do not sell personal data.

We do not use your prompts or metadata for marketing.

3. How Long We Keep Data

  • Account data: kept until the account is deleted
  • Prompt/version data: kept until deleted by workspace owner
  • Runtime usage logs: typically 30–90 days, unless needed for billing
  • Backups: encrypted and retained for operational recovery only

You may request deletion of your workspace and all associated data at any time.

4. How We Protect Your Data

We use industry-standard security measures, including:

  • Encryption in transit (HTTPS)
  • Encryption at rest
  • Workspace-level data isolation
  • Signed API keys scoped to individual workspaces
  • Access controls and role-based permissions

While no system is completely secure, we take reasonable steps to protect data from unauthorized access.

5. Where Your Data Is Hosted

By default, PromptMan.dev is hosted in:

  • Amazon Web Services (AWS)
  • Region: eu-central-1 (Frankfurt) or equivalent EU region

This ensures data is stored within the European Union.

We may offer additional EU-sovereign hosting options (e.g., Hetzner or Ionos) in the future.

If you require strict data residency guarantees, contact us.

6. Sharing of Data

We only share data with:

6.1 Service Providers

Vendors that help us operate PromptMan.dev (e.g., hosting, email infrastructure). These providers are required to handle data securely and only as instructed.

6.2 Legal Compliance

We may disclose data if required by law or valid legal process.

6.3 No Selling or Renting

We do not sell, trade, rent, or monetize user data.

7. End-User Data

If you use PromptMan.dev inside your own product (e.g., your users edit prompts):

  • You are the data controller for your end users.
  • We process prompt-related data on your behalf.
  • We do not interact with or store your application's user messages or LLM inputs/outputs.

PromptMan.dev is not a storage layer for personal end-user messages.

8. Children's Privacy

Our Services are not intended for children under 16.

We do not knowingly collect data from children.

9. Your Rights (EU/EEA / GDPR)

If you are in the EU/EEA, you have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Request deletion
  • Object to processing
  • Export your data

To exercise these rights, contact us at: privacy@promptman.dev

10. Changes to This Policy

We may update this Privacy Policy periodically.

If changes are significant, we will notify users via email or in-app notice.

11. Contact

For privacy questions, data requests, or concerns:

Email: privacy@promptman.dev